Meeting Manager

Company: Advancement Via Individual Determination
Location: Seattle
Posted on: February 1, 2025

Job Description:

We're a nationally recognized nonprofit that partners with 8,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that ALL students are prepared for college, career, and life. And the results? Well, they speak for themselves.AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them. We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.WHAT IS THE JOB?The Meeting Manager is accountable for the entire event life cycle of planning, implementation, execution, and reconciliation of multiple AVID Center national events. In this role, you will provide leadership for meetings and events, supervise and direct coordinators and administrative support, develop and oversee resource plans for events, and participate in the strategic planning process for all meetings and events.If you are a leader who loves the complexities of project management, large-scale event execution, cross-functional team collaboration, and the coaching, mentoring, and leadership of a dedicated team of meeting coordinators, the Meeting Manager position will be a perfect fit for your skillset.WHY WORK WITH US?

• Competitive Salary: We've done our research and pay generously to attract the best to join our team. That's why we offer all employees the midpoint right from the start. There are no negotiations and no hassle, and you can be confident that you are being valued and offered an equitable salary.
• Taking Care of You Allowance: All AVID employees (that's right, ALL employees) receive an extra $10,000 annually to support them in the most meaningful ways: housing costs, transportation, family expenses-whatever your needs may be.
• Retirement Planning: AVID Center provides a 10% salary contribution to a 403(b) retirement plan, beginning after 90 days of full-time employment.
• Flexibility in Work: This position requires significant travel (approximately 50 - 60 workdays each year) but allows you to work 100% remotely when not travelling, allowing you to live anywhere within the contiguous United States.
• Generous Paid Time Off (PTO): This position is eligible for 22 days of PTO per year, with 12 paid holidays plus a winter break in between Christmas and New Year's Day.
• Continued education opportunities: All full-time employees with at least 1 year of continuous AVID Center service are eligible for $5,250 per calendar year in tuition reimbursement for qualifying coursework or certification.
• Company-Provided Equipment: Our home office set-up includes a laptop, dock, and extra monitor, with other amenities available on request.
• Health and Welfare Plans to Support Every Aspect of Your Well-Being: AVID Center offers several benefits plans through our provider, Cigna, and greatly subsidizes the cost of these plans.
• Connect in Person: A yearly All-Staff gathering will allow you to connect in person with the entire AVID team.Pay rates for this position:We bring in all employees at the midpoint of the salary range for your role. Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location. For the Meeting Manager position, here is what we will offer:Zone 1: $84,491 annuallyZone 2: $90,829 annuallyZone 3: $97,165 annuallyZone 4: $107,726 annuallyWHO ARE YOU?
  • You are a leader who has experience supervising and delegating tasks to a team of dedicated collaborators.
  • You are a culture ambassador who leads by practicing the core values of service, authenticity, excellence, ownership, and potential in your everyday work.
  • You are a strong, team-oriented individual who thrives by working in collaboration with internal and external partners, leaders, and management.
  • You are a process-driver who is always looking for ways to refine and enhance processes, procedures, planning tools, and performance objectives for meetings and events.
  • You are a collaborator who can work in partnership with your direct team and other internal partners to ensure consistency, synergy, and complementary communication efforts.
  • You are experienced in working on events from A-Z, including pre-planning site visits, event staging and materials distribution, onsite management, and the event teardown process.
  • You are an innovator who can think on their feet and respond to unanticipated situations with creative solutions and shift priorities at a moment's notice in a fast-paced environment while remaining calm in challenging situations.
  • You don't mind traveling, as this position will require you to travel approximately 50-60 workdays out of the year.NICE TO HAVES?
    • While this position is remote (with frequent travel) and we are open to candidates in all four time zones, we are placing a preference on candidates based out of San Diego, CA.
    • Experience with Cvent, Social Tables, and/or Smartsheet.
    • Certified Meeting Professional (CMP) certification.*Allowable Substitutions: Any combination of experience, training, or credential certification endorsement that provides the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by AVID Center.AVID Center is committed to complying with federal, state, and local laws on employee vaccinations. Candidates and employees should be aware that the full vaccination against COVID-19 may be required in the future. AVID Center is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so.AVID Center prides itself on the diversity of our workplace and continuously seeks to recruit individuals who will enhance this diversity and, ultimately, the effectiveness of our organization. To demonstrate this commitment, we encourage all who are truly excited about this role to apply, even if they don't meet every requirement.QualificationsSkillsBehaviors:Motivations:EducationRequiredBachelors or better in Hospitality and Resort Management or related field.ExperienceRequired7 years: Professional event management or project management experience.PreferredCertified Meeting Professional (CMP) certification.
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Keywords: Advancement Via Individual Determination, Edmonds , Meeting Manager, Executive , Seattle, Washington