Project Coordinator, Obliteride

Company: Fred Hutchinson Cancer Research Center
Location: Seattle
Posted on: February 1, 2025

Job Description:

OverviewFred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease, and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.At Fred Hutch, we value collaboration, compassion, determination, excellence, innovation, integrity, and respect. These values are grounded in and expressed through the principles of diversity, equity, and inclusion. Our mission is directly tied to the humanity, dignity, and inherent value of each employee, patient, community member, and supporter. Our commitment to learning across our differences and similarities makes us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism, and inclusion.Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 130 will grow to 160 over the next two years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY25 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our comprehensive campaign through Fred Hutch's 50th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.The Project Coordinator, Obliteride, is a member of the Obliteride program and reports to the Associate Director, Obliteride. Obliteride is Fred Hutch's largest peer-to-peer fundraising event, bringing more than 6,000 riders, walkers, runners, and virtual participants and more than 800 volunteers together to raise millions of dollars for innovative research and compassionate care at Fred Hutch. Obliteride raised more than $9 million in 2024 and more than $58 million since launching the event in 2012. The team is pursuing significant growth in fundraising over the next few years.The Project Coordinator, Obliteride, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact. The Project Coordinator, Obliteride, is responsible for providing excellent customer service to participants, collaborating with the Gift Services team to ensure accurate and timely tracking and entry of donations, and actively participates in activities that support the overall success of the event.Some travel and weekend and evening work may be required.This role will have the opportunity to work partially at our campus and remotely.ResponsibilitiesPartner with the Gift Services team to ensure accurate and timely processing, acceptance, and acknowledgement of gifts, and troubleshoot issues in a timely and efficient manner.

• Provide direct, excellent customer service and support to Obliteride participants and donors.
• Support in-person and virtual recruitment, engagement, and fundraising activities throughout the community.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.QualificationsMINIMUM QUALIFICATIONS:
  • Bachelor's degree or equivalent experience.
  • Three years post-master's or five years post-bachelor's project coordination experience.PREFERRED QUALIFICATIONS:
    • Experience working with high-volume peer-to-peer fundraising event participants.
    • Ability to periodically perform light lifting, carrying, pushing, or pulling of event materials weighing approximately 20 pounds.
    • Experience building working relationships with external partners.
    • Proven ability to engage individuals on the phone, by email, and in person.
    • Experience working with Smartsheet and/or other project management software such as Asana or Microsoft Project.
    • Excellent written, verbal, and interpersonal communication skills.
    • Highly developed organizational and information management skills.
    • Strong attention to a high level of detail and quality of work.
    • Ability to build relationships and work collaboratively within a complex organization.
    • Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
    • Ability to handle and respect confidential and sensitive information.A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.The annual base salary range for this position is from $71,552 to $107,328, and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).Our Commitment to DiversityWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.
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Keywords: Fred Hutchinson Cancer Research Center, Edmonds , Project Coordinator, Obliteride, Other , Seattle, Washington